To maximize your time and exposure, the trade show will now take place on one full day

Tuesday, February 10th 8:00AM - 5:00PM 

High traffic times:

Registration opens, coffee service in trade show 8:00-9:00 AM

Attendee lunch & wine sampling in trade show hall 12-1:30 PM

Happy Hour on trade show floor from 3:45-5:00PM

Monday, February 9th 

12:00 pm - 1:30 pm PT  Heavy equipment only load in window

1:30 pm - 6:00 pm PT   Load in and set up for all exhibitors

Tuesday, February 10th 

6:30 am - 7:30 am PT  Hand-carry move-in only

**Please note that per venue safety policy, children under 16 are not permitted on the event floor during move-in and move-out windows.

Tuesday, February 10th 

5:15 pm - 7:00pm

Early breakdown is strictly prohibited. Exhibitors must remain set up until 5:15 pm on Tuesday, February 10th and are expected to clear out of the trade show floor by 7:00 pm.

**Please note that per venue safety policy, children under 16 are not permitted on the event floor during move-in and move-out windows. 

No! You can sign up for a booth using the “Register as Guest” selection on booth purchase portal.

Booth spaces are still available for 2026!  Booth location selection takes place in the purchase portal after your booth category has been selected.  The available locations will appear for the selected booth category in a drop-down menu during check out.  Follow this link to sign up for your booth.

*Booth spaces are reserved on a first-come first-served basis. Your location preferences will be taken into account, but ultimate placement will be determined by Winegrowers staff.

Yes! We’ve limited the trade show floorplan layout to roughly 90 booths - allowing for more intimate, meaningful engagement between exhibitors and attendees.

All displays must allow for all of your booth staff to be within your space without needing to be in the aisles. Check out our map!

• 8’deep x10’ wide space

• 8’ high back drape

• 3’ high side drape

• Booth identification sign

• 6' skirted table and two chairs

• One 5 amp/110v standard electrical outlet

• One waste basket

• Three Rivers Convention Center is a carpeted facility.

To order additional booth furnishings and services, please use the Bear Event Service order form

• 10’ deep x 10’ wide space

• No equipment including tables or chairs provided

• Outdoors in the elements

• No refunds due to weather

Exhibitors may cancel their respective Trade Show booth; however, Winegrowers will only provide refunds of 75% of the total fee for booth cancellations requested and approved prior to 10/31/2025 at 11:59pm.  Winegrowers will provide no booth refunds for cancellations requested on or after 11/1/2025 at 12:00am. 

All exhibitors are required to provide a Certificate of Insurance (COI) to participate in the trade show. This ensures that you, the venue, and show management are protected against liability claims for accidents or property damage occurring during the event, including move-in and move-out.

Such insurance will include, at a minimum (a) workers' compensation/employer's liability insurance, and (b) general commercial liability insurance, including contractual liability, with a minimum liability limit of not less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate.  Exhibitor’s policy should add Washington Winegrowers Association and theThree Rivers Convention Center as additional insureds. 

Exhibitors shall provide a certificate of insurance evidencing the required coverage to tradeshow@wawinegrowers.org

Your booth purchase includes one booth staff ticket which includes exhibitor lunch and happy hour wine for one and one full registration pass to access all educational sessions.  Additional booth staff tickets are available for purchase and include a boxed exhibitor lunch and happy hour wine.  

Please arrange advanced booth shipments through Bear Event Services via the Bear Event Service order form

Exhibitors may consider using one of the below common carriers to transport their booth supplies.

Vintners Logistics: 509-783-5544

YRC Freight: 509-545-8867

• Back wall: Black

• Side rails: Black

• Skirted Table: Black

• Floor is Carpeted

Exhibitors are not allowed to block visibility to booths in front of, behind or near theirs.

Yes, if there is availability, you are welcome to purchase as many booth spaces as you would like.

There are ample opportunities for outdoor spaces. However, the weather in February can be temperamental. If you are going to be outside, please note that the space is completely stand-alone. You will need to provide your own table, chairs, etc.  If you choose to have a tent, each leg of the tent must be weighed down by sandbags, water jugs, or cement blocks. Please note that the Tri-Cities is very windy and any loose papers or tents will fly away.

A $250 fine will be assigned for late set up or early tear-down. Setting up a booth late or tearing down early disrupts the consistency of the show and detracts from neighboring booths, and does not comply with fire marshal rules.

General Rules

• NO outside food or beverages allowed.

• If your product or service necessitates food or alcohol samples, please contact Winegrowers by November 1st. Prior approval is REQUIRED.

• Exhibitors are NOT allowed to share or sublet booth space. Note: manufactures’ reps do not constitute booth sharing or subletting.

Bear Event Services is the official WineVit® 2026 exhibitor services vendor.  Please see their order form to arrange any material handling, decorating freight, and labor needs you may have. Direct questions regarding furniture rentals, freight handling, etc. to 509-834-7868 or info@beareventservices.com 

Bear Event Services order form

There is complimentary Wi-Fi available in the building. however, it is not the most reliable so please plan accordingly especially during busy times.

Tickets are available online for the Party + Auction. If you would like to make a donation email info@washingtonwinefoundation.org.

Your booth purchase includes 1 full registration pass for sessions.  Any additional registration passes should be purchased separately.